Operations intelligence
for dental groups

Manage pricing, compliance, equipment, workforce, and payments across your entire dental estate from a single dashboard.

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90+
Procedures Priced
∞
Fee Schedules
UK
Data Residency
Free
Starter Tier
Lumina Admin Dashboard
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The Problem

Running Multiple Practices Shouldn't Mean Multiple Disconnected Systems

Traditional dental PMS tools are built for a single practice, a single desktop, a single location. Groups running 5, 50, or 500 sites are left stitching things together manually.

Spreadsheet Sprawl

Pricing, equipment warranties, staff rotas, and compliance docs scattered across disconnected spreadsheets and filing cabinets.

No Cross-Site Visibility

Decisions made with weeks-old data. No way to compare practices, spot outliers, or see your network as a whole.

Slow Onboarding

Opening a new practice means weeks of vendor-led installations, data re-entry, and manual configuration.

Desktop Lock-In

Legacy PMS tools tied to on-premise hardware with no multi-site orchestration and no remote access.

Hero Differentiator

The Pricing Intelligence Engine Your Group Needs

Know your margins on every procedure, across every practice, in real time. The kind of visibility most dental groups have never had access to.

Margin Analysis

Every clinical action shows Min, Recommended, and Max pricing alongside Expected Cost and calculated Margin %. Colour-coded by profitability so you can spot underpriced procedures instantly.

≥ 60% marginColour-coded badge
40–59% marginColour-coded badge
20–39% marginColour-coded badge
< 20% marginColour-coded badge

Practice Comparison

Three comparison views give you network-wide pricing intelligence across your entire estate.

  • Statistics View — per-action pricing defaults, network averages, and deviation analysis
  • Consistency View — per-practice deviations with significant pricing discrepancies highlighted
  • Chart View — visual pricing comparison across your network, filterable by highest and lowest
90+
Procedures Priced
∞
Fee Schedules
UK
Data Residency
Free
Starter Tier
Platform Capabilities

Everything You Need to Run Your Entire Dental Estate

Six core modules that replace spreadsheets, phone calls, and disconnected systems with a single, centralised command centre.

Centralised Pricing Engine

Set, compare, and enforce pricing across every location. Manage unlimited fee schedules — Private, NHS, Denplan, Insurance — with per-procedure margin analysis, variant pricing for complex treatments, and bulk editing tools.

  • Margin % calculated on every procedure, colour-coded by profitability
  • Practice comparison with deviation analysis and pricing consistency checks
  • Variant pricing for composites, crowns, dentures, root canals & more
  • Clone schedules with percentage adjustments; apply to selected sites

Multi-Practice Management

Designed for organisations from day one — not bolted on. Configure surgeries, equipment, billing, and checklists per practice, all from a single browser window.

  • Comprehensive practice configuration: details, surgeries, equipment, location, billing, checklists
  • Guided setup with progress tracking and completion milestones
  • Opening hours with UK bank holiday auto-calculation
  • Geographic visualisation of all sites across your network

Compliance & Legal Documents

Manage 12 document types — consent forms, privacy policies, financial agreements — from one place. Changes propagate automatically to the patient-facing Core and Portal apps.

  • Clinical action risk definitions linked to 90+ procedures
  • 30 pre-built compliance checklists on daily, weekly, monthly & quarterly cadences
  • CQC-oriented items: sterilisation, infection control, fire safety, emergency procedures
  • Role-based checklist assignment with email reminders

Equipment Lifecycle Management

Track every piece of capital equipment — dental chairs, autoclaves, X-ray units — with purchase dates, warranty expiry, service contracts, and a dedicated issue-logging system.

  • Warranty status & expiry tracking prevents missed claims
  • Service provider and contract management per device
  • Issue tracker with type, description, and resolution logging
  • Equipment linked to specific surgery rooms for audit trail

Workforce Allocation & Access Control

Maintain a single organisation-wide employee directory. Allocate staff across multiple practices, assign granular roles, and track specialisations and hire dates.

  • Defined clinical roles: Administrator, Dentist, Nurse, Hygienist, Receptionist, Practice Manager
  • Multi-practice allocation for locum dentists and rotating staff
  • Granular role-based permissions enforced across the entire platform
  • Role-coloured badges and avatar displays for quick identification

Payments & Subscriptions

Integrated card payments and subscription billing from within the platform. Three transparent tiers — Starter (free), Growing, and Enterprise — with instant plan changes.

  • Card reader registration mapped to practice locations
  • Flexible billing cycles: weekly, monthly, quarterly, or annual
  • Payment reminders at 7, 14, and 30 days with late-fee rules
  • Plan upgrades, downgrades, and cancellations without vendor calls
Who It's For

Built for the People Who Run Dental Groups

Practice Owners

Full visibility into every practice without logging into individual systems. See revenue, utilisation, and compliance status from a single screen.

Operations Directors

Compare practice performance, spot pricing outliers, and standardise processes across 5 or 500 locations.

Compliance Officers

Centralised legal documents, automated checklists, and clinical risk linkage for CQC readiness.

Finance Teams

Margin analysis on every procedure, configurable billing cycles, and integrated payment infrastructure.

Comparison

How Lumina Admin Compares

What Lumina Admin includes compared to the status quo.

CapabilityLumina AdminTraditional PMS
Fully browser-based (no desktop install)
Multi-practice analytics dashboard
Centralised pricing engine with margin analysis
Cross-site pricing comparison
Variant pricing (composites, crowns, dentures, etc.)
Equipment lifecycle & warranty tracking
Integrated compliance management
Clinical risk documentation linked to procedures
Self-service onboarding (browser-based)Partial
Integrated card payments & terminal support
Geographic practice network visualisation
Automated compliance checklists
Role-based access controlBasic
Free tier available
Platform

Built on a Modern, Secure Cloud Platform

Enterprise-grade security, UK data residency, and infrastructure that scales automatically as your organisation grows.

Security & Access Control

  • Secure authentication with token-based access
  • Policy-driven authorisation with granular role enforcement
  • Defined clinical roles with comprehensive permission controls
  • Organisation-scoped data isolation — your data stays completely separate
  • Automatic session timeout for unattended devices

Reliability & Scale

  • UK data residency — all data hosted in UK data centres
  • Fully managed cloud infrastructure with automatic failover
  • Scales seamlessly with no capacity planning required
  • Intelligent caching for fast, responsive interfaces
  • Global edge delivery for consistently fast load times
FAQ

Common Questions About Lumina Admin

Can't find what you're looking for? Contact our team.

Migration & Onboarding

Data Security & Hosting

Pricing & Plans

Features & Roadmap

See Your Entire Dental Network in One Screen

Start free with a single practice. Scale to hundreds of locations with the same platform. No desktop installs, no vendor lock-in, no spreadsheets.

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Free tier available · No credit card required · UK data residency