See the whole group from one room.

The owner and manager view of Lumina: performance, pricing, plans, compliance, rota and equipment, configured once and reflected instantly in clinical Core and the patient Portal. Built for one practice or a whole estate.

Real-time across every locationCQC readiness built inIncluded on every plan

One platform

Three focused views over one connected platform.

Admin is not a separate product. Core, Admin and the Portal share the same identity, data, workflows and security model; staff sign in once and move between them through the Launchpad. Admin keeps owner-level controls out of the clinical workspace, which keeps Core clean and access auditable.

How the platform fits together

Single sign-on and the Launchpad, no re-authenticating between apps

One record of practices, staff, patients and pricing, no duplicates

Rota set in Admin shapes Core availability and Portal booking instantly

Pricing set in Admin is what Core charges at checkout

Compliance signals defined in Admin appear as warnings in Core

Role-appropriate access with audit logs on administrative activity

Staff · Dr Amelia Carter

3 practicesAC

Practice allocation

one identity · roles per location

Cardiff Dental · Dentist

Mon, Tue, Thu · Surgery 2

Active

Bristol Dental · Dentist

Wed · Surgery 1

Active

Newport Dental · Dentist

alternate Fridays

Occasional

Rota and leave

syncs to Core and Portal

Annual leave · 18 to 22 Aug

Confirmed booking diary closed on these dates

Approved

Organisation setup

One staff member. Multiple practices. One clean identity.

Dental teams rarely fit neatly into one location. Admin is where the organisation takes shape: practices, surgeries, roles, rotas and access, set once and reflected everywhere in Lumina.

Allocation without duplicates

Associates, hygienists and managers work across practices with the right role and context in each, on one record.

Rota, holidays and sickness

Mark someone away and booking availability updates instantly. No spreadsheet, no separate HR tool.

The operational hub

Opening hours, closures, surgeries, recall rules, billing details and NHS contract numbers live here.

Observability

See what is happening before it becomes a problem.

Your practice already creates the data. The Admin dashboard turns it into a live view of revenue, utilisation, recalls, staffing, booking sources and targets, across one practice or many.

Admin

Performance and targets

Revenue trends, revenue mix, chair utilisation, white-space stats and recall performance against the targets you set, not a static report page.

Admin

Practice comparison

For groups: which practices are up or down, comparative utilisation, recalls, staffing gaps and booking demand, side by side. Group-wide view with local detail one click away.

Admin

Export and BI

Export your data or connect tools like Power BI for deeper group reporting. And because Lumina captures rich operational data, the analytics layer keeps growing without waiting on a legacy roadmap.

Fee schedules · Private 2026

Live in CoreRM

Restorative

min · recommended · cost per action

Composite · one surface

min £95 · rec £130 · cost £38

Healthy margin£120

Composite · three surface

min £150 · rec £195 · cost £61

Below rec£185

Crown · zirconia

min £480 · rec £560 · cost £210

Healthy margin£540

Apply 2026 review · +4% Compare practices

Pricing

Pricing as a live commercial system, not a PDF.

Every clinical action carries a default, minimum, recommended price and cost, priced by surfaces, material and variant. Update a schedule in Admin and the next session in Core charges it, without spreadsheets sent around the practice.

Clinical-grade fee logic

One-surface vs multi-surface, crown by material, new patient vs routine exam, NHS banding and plan pricing.

Margins, audited

Are we underselling? Are prices below recommended? Which treatments cost more than expected? Admin answers from live data.

Annual reviews and campaigns

Structured percentage or per-category changes, seasonal campaigns and temporary schedules, applied from one place.

Pricing and fee schedules in depth

Plans and membership

Build and test your own plans before a single patient enrols.

Denplan-style schemes or fully custom in-house plans: define coverage rules, allowances and exclusions, then test the plan against real treatment scenarios to see what the patient pays and what the practice earns.

Coverage you control

Included exams, hygiene allowances, category discounts, annual limits and what counts towards each.

Model the profit, not the hope

Compare plans against each other and against third-party providers before launch.

Connected to Core checkout

Enrolled patients get plan pricing automatically in treatment plans, sessions and checkout. Lumina handles recurring collection.

Plans in depth

Plans · Maple Care

142 membersRM

Coverage · £18.50 a month

annual limits apply

Two exams a year

included · routine and recall

Included

Hygiene · two visits

included · further visits 20% off

Included

Restorative · 10% off

composites, crowns, bridges

Discount

Test scenario

crown UR6 + hygiene

Patient pays

plan discount and allowance applied

£486

Plan covers

hygiene visit + 10% restorative

£129

Run another scenario

Compliance · CQC readiness

3 attention itemsRM

Safe

92%

Effective

88%

Caring

94%

Responsive

95%

Well-led

90%

Needs attention

from live practice data

Autoclave audit overdue

Maple Street · due 14 days ago

Task assigned

Complaint open · 6 days

submitted via Portal · evidence attached

In review

Recall breaches · 14 patients

over 9 months · recovery underway

Tasks created

Compliance

CQC readiness that sits on live practice data.

Separate compliance tools cannot see your recalls, complaints, incidents, audits or staffing. Lumina can, because the data is already here. Readiness becomes part of the way the practice runs, not a folder of documents.

A readiness board, with evidence

Policies, evidence, checklists and actions tracked across Safe, Effective, Caring, Responsive and Well-led.

Signals become rules

Three late cancellations can warn in Core; repeated missed payments can require deposits; breaches create tasks. Admin defines the policy, the platform enforces it.

Incidents, complaints and consent content

Logged, owned and auditable, with legal documents and treatment risks managed for use inside Core.

Compliance in depth

Equipment

Capital assets out of the spreadsheet and the warranty folder.

X-ray units, autoclaves, scanners, chairs and compressors: registered, linked to surgeries, tracked through warranties, servicing, audits and issues across one practice or many.

Lifecycle on record

Purchase value, warranty expiry, service history, audits and the responsible person, per asset.

Issues from either side

A fault spotted chairside is raised from Core; the engineer, cost and resolution are tracked in Admin.

Reliability you can see

Repeated faults, downtime and maintenance cost trends inform replacement planning before failures decide for you.

Equipment in depth

Equipment · Surgery 2

1 open issueRM

Asset · X-ray

Planmeca ProX

SN 88412 · Maple Street

Warranty

expires Mar 2027 · supplier on file

Covered

Service

last 14 Apr 2026 · next due Oct

Scheduled

Issue · intermittent arm drift

raised from Core · engineer booked Fri

Open

Service history Documents · 6

See the whole group from one room.

Operations overview

Revenue by month

Three focused views over one connected platform.

Practice allocation

Rota and leave

One staff member. Multiple practices. One clean identity.

See what is happening before it becomes a problem.

Performance and targets

Practice comparison

Export and BI

Restorative

Pricing as a live commercial system, not a PDF.

Build and test your own plans before a single patient enrols.

Coverage · £18.50 a month

Test scenario

Needs attention

CQC readiness that sits on live practice data.

Capital assets out of the spreadsheet and the warranty folder.

Planmeca ProX

The SaaS controls you expect, in the same admin layer.

Referrals oversight

Integrations and payments

Security and subscription

Turn practice data into business control.

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