Lumina Core

The clinical operating system for modern practices.

Bookings, patients, charting, exams, medical history, labs, referrals, inventory, payments and tasks, connected in one UK cloud dental PMS. A system that helps run the clinical day, not just record it.

Start free Book a demo

Included on every plan Integrated AIs UK hosted

Pelumi Akande · 38

ChartingAK

Exam BPE Perio Imaging Diagnose

Charting

Restored Crown Watch Selected

Recall exam In progress ·

Diagnose composite replacement UR1 Diagnosed ·

Composite · three-surface UR1 Planned£185

Run the day

A diary that shows how the practice is running. Right now.

Most systems treat the diary as a static calendar. Lumina treats it as a live operational workflow that updates immediately.

Maple Street Dental

AK

Today

12–16 May 2026

Week New booking

Mon

12

Tue

13

Wed

14

Thu

15

Fri

16

09:00

10:00

11:00

12:00

09:00

J. Okafor

Exam

09:30

P. Nair

Hygiene

09:00

L. Bianchi

Crown fit

10:00

S. Reyes

Filling

09:00

New patient

Consult

A schedule that actually feels like a joy to use.

Drag-and-drop bookings across individual clinicians, with availability and recall built in. Colour-coded by appointment type, so a glance tells the whole story.

Drag-and-drop for instant changes

Move, resize and rebook without a page reload.

Arrival statuses visible everywhere

Confirmed, arrived, waiting, in surgery, complete, owed. Every status feeds operational metrics.

White space indicators

Suggestions to gap fill and utilise the diary to its most efficient.

The live day list

Reception, nurses, clinicians and managers share one live view of the patient journey through the building. And yes, you can still print it out.

Booking requests

Patients request care online 24/7; staff review, adjust and confirm. Online access without handing control of the diary away.

Booking AI

Ask in plain English. Lumina uses rota, holidays, durations and preferences to find the right slot, not just an empty one. Staff approve every move.

Deliver care

Structured clinical work, not walls of free text.

Charting is the flagship, but it is one part of a connected clinical workflow: structured exams, governed medical history and informed care plans, all built to the same standard, and readiness checks before the first patient sits down.

Medical history that volunteers what changed.

Every submission is stamped as a new version, never an overwrite. Clinicians see question-level change sets: a new medication, an updated allergy, a removed condition, with patient and clinician signatures on record every time.

Versioned, comparable, auditable

Full history of every record, with what changed between visits.

Completed from home or on a practice tablet

Email and SMS reminders before bookings; the Portal and in-practice tablets feed the same workflow.

Approved with confidence

The clinician reviews and signs off, and the approved version joins the clinical record.

Medical history · v7

Changes to reviewAK

Changed since v6

submitted from home · yesterday 21:04

New medication · Amoxicillin 500mg

three times daily · prescribed by GP

New

Allergy updated · penicillin

reaction noted: rash · severity changed

Changed

Removed · ibuprofen

course finished in March

Removed

Patient signed · 12 May 21:04 Approve and sign

Clear charting

In-house crafted teeth models with occlusal, perio and endo views, surface selectors and a controlled clinical action list. No bloated dropdowns, no messy custom libraries. Perio data is built properly, with chart lines and graphs for easy reading.

Endodontic root-canal outline on an upper molar

Structured exams and LuminaScribe

Adult, child and emergency exam flows that guide proper assessment and produce auditable data. LuminaScribe AI listens, populates, then drafts editable clinician and patient summaries. Nothing reaches the patient without permission.

Clinical readiness

Surgery checklists, staff allocation, lab work status, referral trackers, stock health and NHS claims needing attention in one command view. Know whether you're ready to deliver the day's care before it starts.

Form Builder and structured notes

Clinical notes should be usable, not just written. Build your own structured forms for actions, exams, labs and consent. Form Builder AI converts your existing PDFs and templates into digital workflows for smart data capture.

Care plan · Pelumi Akande

ActiveAK

Ongoing journey · since Nov 2024

Care plan

£1,240 delivered · £725 planned

Composite · three-surface UR1

completed 4 May · invoiced

Complete£185

Crown · zirconia UR6

booked 2 Jun · consent signed

Scheduled£540

Hygiene · twice yearly

next due Sep · on recall

Recurring£75

Whitening · discussed

patient considering · summary shared

Unscheduled£320

Consent signed · crown UR6 Patient summary sent

The care journey

One rolling Care Plan for continuous patient care.

Legacy systems force a new treatment plan for every phase, only to close it, then start another, until the patient's story is splintered across plans that exist only for neat billing. Lumina keeps one rolling Care Plan that grows with the relationship: actions, sessions, consent and recommendations, with nothing to open or close. Just one, meaningful health journey.

Value delivered and remaining

Easy organising into sessions to complete, each with clear totals - so nothing planned goes missing.

Consent and sign-off tracked

Patient approval status lives on the plan, ensuring every major treatment is consented to validly.

Traditional plans still supported

Transactional treatment plans remain available where needed, including for NHS workflows.

Understand every patient

Context up front, not buried in history.

Before you treat the patient, Lumina helps you understand the patient: attendance, financial balances, consents, risks, recalls and household relationships, all summarised neatly in one place.

Families and households

Fast, low-click onboarding that scales to thousands of records, so registering a family of five feels like a breeze. And when they leave the surgery, a family can pay in one.

Patient attendance and signals

Attendance history, booking status, unsigned consents and outstanding balances are flagged where they matter, all set up against your own parameters.

Recalls and attendance

Who is due, and who is overdue. Recall recovery creates tasks, and attendance behaviour feeds the policy signals defined in Admin, so no patient slips through the cracks.

Connected by design

Connect everything else together.

Lab cases, stock, referrals and imaging are native workflows in Core, not bolt-ons with their own invoice. A clinical action can open a lab case; inventory will alert you if it's low; referrals auto-attach any patient data you need, all so you don't have to.

Inventory · Maple Street

3 lowAK

Items

412

Low stock

3

On order

2

Stock health

checked against this week's planned care

Composite · A2 syringes

Surgery 2 · drawer 3 · 4 left · task assigned

Low

Lidocaine 2% · cartridges

reorder placed · arriving Thu

On order

Impression material · putty

store room · shelf 1 · 18 in stock

In stock

Reorder low items Transfer stock

Inventory management built into the clinical workflow, not bolted on the side.

Stock levels can make or break your day. Lumina tracks items across storage rooms, and drawers in surgeries, and checks stock health against the care your practice actually has planned.

Every item has a place

Locations, down to each drawer and cupboard, with transfers between rooms and surgeries.

Know before it becomes a problem

Low-stock and critical-item alerts create tasks and email notifications to the relevant staff, with reorder and delivery tracking to close them.

Fast to set up

CSV import brings in your existing stock list into Lumina in one easy step; readiness checks can start the same day.

Inventory in depth

Hassle free lab work

Convert charting actions into lab work with tracking, custom forms and a lab directory. Integrated labs get their own portal; you see where every case is and what needs chasing.

Inbound and outbound referrals

A shared workspace with trusted partners: charting, medical history and attachments shared securely, with status tracking, chat and a clear view of who needs to act next.

X-rays with LuminaConnect

X-rays, photos, scans and correspondence are all held within the patient record. And the LuminaConnect desktop app for Windows and macOS bridges existing imaging suppliers so your x-rays land in Lumina automatically.

Close the loop

The money follows the clinical workflow.

Reception should not have to decode what happened in surgery. When a session completes, the invoice, the balance and the explanation are already waiting at the front desk.

By the time the patient reaches reception, Lumina already knows what is owed.

Plans, deposits, insurance, discounts, exemptions and NHS elements are applied automatically, with a clear explanation of what the patient received.

Invoice on completion

Completed sessions generate invoices and completion emails without extra clicking.

Paid at the desk, by link or from home

Stripe-backed payments at reception, payment links, and patient Portal payments before or after the visit.

A balance, explained

Full payment history, deposits and plan logic in one screen, not a payment terminal and a guess.

Checkout · Luca Bianchi

£386 owedAK

Today's session

completed 10:40 · invoice sent

Crown fit · zirconia UR6

Dr Ahmed · Surgery 1

Complete£540

Maple Care Plan · restorative

10% plan discount applied

Plan−£54

Deposit · paid via Portal

4 May · card

Held−£100

Balance due

6 May

Due£386

Take payment Send payment link

Beyond the chair

Three features the whole practice relies on.

Tasks, alerts and a powerful mobile app keep every person, in every room, up to date.

Lumina ToDo

Allocated tasks across the whole platform. Low stock, a failed claim, a lab delay or a missing history becomes a task with an owner, a due date and a notification. Lumina will identify and create a task before anyone else realises.

Emergency Alerts

One press alerts every team member with Core open, because when every second matters, you need your team behind you. The alert is audited and becomes an incident with follow-up in Admin.

Medical emergencies in depth

Lumina Core app

A bespoke-made iOS and Android app for the team, not the web app on a phone. Tasks, schedules, booking changes, lab updates and alerts reach you away from the desk. Upload images from your phone to attach to a record.

Download on the App Store

Get it on Google Play

Built private-first. NHS not left behind.

Treatment-plan-to-claim workflows, claims in progress and FP17 completion are part of Core for NHS and mixed practices. NHS claims support

If your PMS only stores data, it is not enough.

Lumina Core helps your practice see, decide and act. Included on every plan, free tier included. No card, no sales call required.

Start free Book a demo

Preferences saved.