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FeaturesInventory Lumina Core

Know the practice has what it needs before the day starts.

Stock is not a back-office list; it decides whether planned care can happen. Lumina tracks every item down to the drawer, raises the alarm before something runs out, and follows the reorder until it is back on the shelf.

Low stock Alert Task Reorder Delivered Ready
Fig. 1 · Stock health checked against this week's planned care
Inventory

Maple Street

3 low
Items
412
Low stock
3
On order
2

Stock health

checked against this week's planned care
Composite · A2 syringes
Surgery 2 · drawer 3 · 4 left · task assigned
Low
Lidocaine 2% · cartridges
reorder placed · arriving Thu
On order
Impression material · putty
store room · shelf 1 · 18 in stock
In stock
01Locations and transfers

Every item has a place. Find it, move it, count it.

Stock lives where the work happens: storage rooms, drawers and surgeries, not one undifferentiated cupboard. When Surgery 2 runs short and the store room has plenty, a transfer fixes it in seconds and the counts stay true.

  • 1.1
    Down to the drawer
    Locations per room, drawer and surgery, so the person covering today still finds the composite.
  • 1.2
    Transfers that keep counts honest
    Move stock between locations and the levels follow, no pencil marks on a printout.
  • 1.3
    CSV import to start
    Bring your existing stock list in and be running the same day.
Fig. 2 · By location 412 items · 3 locations

By location

412 items · 3 locations
Store room
230 items · 4 shelves
Healthy
Surgery 1
64 items · 2 drawers
Healthy
Surgery 2
58 items · drawer 3 low: composite A2
1 low

Transfer

counts update both ends
6 × composite A2 syringes
store room → Surgery 2 · drawer 3
In transit
Confirm received New transfer
02Alerts and tasks

Know before it becomes a problem. Then make it someone's job.

A dashboard that quietly shows a low number does not save the clinical day. Lumina raises low-stock and critical-item alerts, sends notifications, and turns each one into a task with an owner and a due date through Lumina ToDo.

  • 2.1
    Thresholds per item
    Minimum levels and critical flags for the items the day genuinely depends on.
  • 2.2
    Signals become owned work
    Alerts create tasks automatically, with email and mobile notifications to the right person.
  • 2.3
    Reaches the team anywhere
    Stock alerts land in the Core mobile app, not just on the desktop nobody is sitting at.
Fig. 3 · Alerts thresholds set per item

Alerts

thresholds set per item
Composite A2 · 4 left
below minimum of 10 · email sent
Low
Adrenaline · critical item
expiry within 60 days · 2 in date
Critical

Created automatically

via Lumina ToDo
Reorder composite A2
assigned to J. Patel · due tomorrow
Task
Replace adrenaline stock
assigned to practice manager · due Fri
Task
03Reorders and deliveries

Followed until it is back on the shelf.

A reorder is not finished when the email is sent. Lumina tracks order and delivery status, so anyone can answer "has the composite arrived?" without ringing the supplier, and stock health recovers the moment goods are received.

  • 3.1
    Reorder status at a glance
    Placed, confirmed, out for delivery, received: every open order in one list.
  • 3.2
    Deliveries close the loop
    Receiving an order updates levels, clears the alert and completes the task it created.
  • 3.3
    Stock health, not stock lists
    The headline view stays green when the week's planned care is covered, and tells you why when it is not.
Fig. 4 · Open orders this month

Open orders

this month
PO-2114 · composite, gloves
placed Mon · 2 of 3 lines shipped
Out for delivery£284
PO-2116 · lidocaine 2%
placed today · awaiting confirmation
Placed£96
PO-2109 · impression putty
delivered Tue · levels updated
Received£152
Mark PO-2114 received New order

Find it, move it, reorder it. Know before it breaks the day.

Inventory is part of Lumina Core on every plan, not a bolt-on with its own invoice.

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